Facilities

Note:

Policies/Agreement page.
Reservation will be confirmed within five business days of scheduled reservation.
Person listed to be responsible for activity must be in attendance during reservation.
Full refunds will be made on cancellations made at least 3 days prior to the rental date. Please allow 2 weeks for a refund.
A $50.00 cancellation fee will be retained from payment for cancellations made later than three (3) days in advance of the event.
No refunds on rental fees will be made, in any amount, for failure to show on the reserved rental date.



POLICIES

1. The facilitator assigned to your event will arrive at the scheduled opening time to unlock the facility. They can be reached at 860-268-4628. In case of emergency, contact the South Windsor Police Dispatch at 151 Sand Hill Road, 860-644-2551.

2. Liability Insurance Coverage may be required depending on the activity, and shall be determined upon receipt of the application.

3. The South Windsor Police Department will be notified by the applicant if more than 200 people are expected. Costs incurred for required security and/or traffic control to be assumed by the applicant.

4. ALL rentals are private functions only. NO activity shall be allowed to charge a gate admission, or charge for food or drink.

5. There must be no alterations, changes or additions to the electrical system, or the building itself. Use of fasteners on any part of the building/tables is prohibited.

6. Youth groups will not be allowed at the facility until adult supervisors have arrived. There shall be adequate supervision of youth participants at all times. Adequate supervision is 1 adult (age 21 or older) per every 10 youth.

7. Should damage be incurred during use of the facility, a WRITTEN REPORT MUST BE FILED with the Recreation Department by the responsible person identified on this application, WITHIN 24 HOURS.

8. No open fires, excluding the use of grills, are permitted on Pavilion grounds, (bon fires, camp fires, etc)

9. A gas grill is provided

10. Fire pit must be requested for usage.

11. No food or any objects should be placed above the fire pit!

12. All local town, police, fire, and other municipal ordinances and regulations governing use of facilities as adopted by the Town Council are hereby made part of these conditions.

13. Receptacles will be provided for disposal of trash, and you are expected to keep the facility free of litter.

14. NO ALCOHOLIC BEVERAGES with the exception of beer and/or wine which are permitted on the premises.

15. NO STAKES PUT IN THE GROUND. Tents, bounce houses, etc. should be weighted down.

16. Applicant must sign in before the scheduled activity begins and sign out the condition of the building after the activity ends
with the pavilion monitor.

17. Pavilion can be opened no earlier than 8am on weekends and 12pm on weekdays. All activities end at 8pm.

18. Pavilion should be left as found. Tables, chairs, and equipment should be put back to their rightful spot.

19. Trash should be placed in the dumpster on before leaving the premises.

20. Person responsible for activity must be in attendance.

21. All changes to reservations should be made by 4:30pm the Wednesday prior to your event. Based upon availability.

22. Failure to comply with these conditions and failure to exercise reasonable care in the use of the facility will result in the disapproval of further applications by your group.

If you need to contact someone from the South Windsor Parks & Recreation Department during your event please contact the office at 860-648-6355, between the hours of 8am – 4:30pm, Monday – Fridays. And the weekend/weeknight supervisor at 860-268-4628, between the hours of 5pm - 8pm, Monday – Fridays and on weekends.

THE TOWN OF SOUTH WINDSOR DOES NOT DISCRIMINATE ON THE BASIS OF SEX, RACE, PHYSICAL OR MENTAL HANDICAP, RELIGION OR NATIONAL ORIGIN.